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Guide Daycare Capacity, Ratio & Tuition Planner 5 min read
How to Use the Daycare Capacity, Ratio & Tuition Planner
Model enrollment, staffing requirements, and monthly surplus across infant, toddler, and preschool programs.
Before You Start
- Confirm licensed spot counts and required ratios by age program.
- Gather realistic payroll and non-payroll monthly operating costs.
Step-by-Step
- Input program rows: Set spots, occupancy, tuition, and ratio per age group.
- Add staffing and operating costs: Enter cost per staff member and monthly fixed costs.
- Calculate enrollment and staffing load: Review enrolled counts, required staff, and program revenue totals.
- Use surplus output for planning: Test occupancy and tuition scenarios before committing hiring or spend.
How to Read the Output
- Required staff is rounded up to ensure ratio compliance in each program.
- Monthly surplus is pre-tax and pre-debt; use it as operational planning guidance.
Common Mistakes to Avoid
- Assuming full occupancy across every program year-round.
- Ignoring mixed staffing cost levels when using one average payroll input.
Use the Tool Now
Run this guide with your real numbers and save your scenario outputs for follow-up planning.